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An experience letter confirms that a person worked for your company, with their job title and dates of employment. It is given when an employee leaves, and new employers often ask for it during background checks. Copy the format below or download it as a Word file, free.
Company letterhead and date
So the letter can be verified.
Employee name and ID
Exactly as in your records.
Joining date and last working day
The full period of employment.
Job title at the time of leaving
And the team they worked in.
Main responsibilities
One or two lines on what the role covered.
Signature
From HR or a manager, with their title.
Replace each [highlighted placeholder] with your details, and print it on your letterhead.
[Company name]
[Company address]
[Date]
TO WHOM IT MAY CONCERN
Experience letter
This is to certify that [Employee name] (employee ID [Employee ID]) worked with [Company name] from [Joining date] to [Last working day].
At the time of leaving, [Employee first name] held the position of [Job title] in the [Department] team. Key responsibilities included [Key responsibilities].
During this time, [Employee first name] was [Short note on conduct]. We wish [Employee first name] every success.
For [Company name]
[Signatory name]
[Signatory title]
Free to use and adapt. No sign-up needed. General information, not legal advice: check the letter against your policies.
The same format filled in. The company, people and figures are made up.
Acme India Private Limited
12 MG Road, Bengaluru 560001
25 November 2026
TO WHOM IT MAY CONCERN
Experience letter
This is to certify that Sara Khan (employee ID ACM-0142) worked with Acme India Private Limited from 4 July 2022 to 25 November 2026.
At the time of leaving, Sara held the position of Senior Accountant in the Finance team. Key responsibilities included the month-end close, vendor payments and GST returns.
During this time, Sara was reliable, thorough and a valued member of the team. We wish Sara every success.
For Acme India Private Limited
Meera Iyer
HR Manager
A relieving letter confirms that the employee has been released from their duties and handed over their work, on or after the last day. An experience letter confirms the role and the dates worked. New employers often ask for both, and many companies issue them together.
Yes. Built-in templates cover offer, appointment, confirmation, relieving, experience and full and final settlement letters. HR fills any blanks, previews the letter and generates a PDF with the company letterhead, saved to the employee’s documents. When someone leaves, the exit coordinator agent drafts the relieving and experience letters with the full and final settlement, for a person to approve.
Questions
Short answers about the experience letter.
The company letterhead and date, the employee’s name and ID, the joining date and last working day, the job title at the time of leaving, a line on main responsibilities, and a signature from HR or a manager.
On or soon after the last working day, usually with the relieving letter and the full and final settlement.
Yes. The download is a Word (.docx) file with the same text and placeholders as the format on this page. It is free and needs no sign-up.
It usually does not. Most experience letters confirm the role and dates and add a short, factual line on conduct.
A relieving letter confirms that the employee has been released from their duties and handed over their work, on or after the last day. An experience letter confirms the role and the dates worked. New employers often ask for both, and many companies issue them together.