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Peoplo.ai
Platform

Hiring, onboarding and exits

From offer letter to relieving letter, with nothing missed

Bring people in with a shared checklist that starts before day one. When someone leaves, Peoplo.ai takes them through approval, clearance, settlement and letters in order.

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OnboardingSample

Onboarding · 3 in progress

November joiners

Arjun Mehta · Design
4 of 11 tasks
Kavya Reddy · Sales
7 of 11 tasks
Imran Shaikh · Engineering
Starts Mon 16 Nov
Tasks waiting on HR
5 · 1 overdue
Start onboarding

Onboarding plans

A plan for every joiner, owned by the right people

Start onboarding and every task lands with its owner: the joiner, their manager or HR, with due dates counted from the joining date.

  • Before joining, day one, first week, first month
  • Upload tasks for documents
  • Buddies and overdue badges
OnboardingSample

Arjun Mehta joins Mon 2 Nov

Standard plan · 4 of 11 done · Buddy: Neha Iyer

  • Signed offer letterUploaded
  • PAN and UAN detailsDue Fri 30 Oct
  • Laptop and email (IT via HR)Due Mon 2 Nov
  • Welcome and team introductionsManager · Day one
Open plan

Exits

Resignation to relieving letter, step by step

Every exit moves through approval, clearance and settlement, with a checklist for assets, handover, access and finance no-dues.

  • Manager then HR approval
  • Exit interviews only HR can see
  • Blocked until assets are returned
ExitsSample

Sara Khan · last day Wed 25 Nov

Resignation · Clearance

  • Clearance checklist4 of 6
  • Laptop and ID card returned1 of 2
  • Exit interviewSubmitted
Settle

Full and final settlement

Settlement worked out for you

Peoplo.ai takes the monthly gross from payroll and suggests unpaid days and leave encashment, then you add bonuses or recoveries and approve.

  • Leave encashment from the encashable balance
  • Add or deduct lines
  • Relieving and experience letters generated on completion
ExitsSample

Full and final · Sara Khan

Draft · INR

Salary for 25 days
₹62,500
Leave encashment · 6 days
₹15,000
Laptop not returned
Pending
Net payable
₹77,500
Save draftMark as settled

Everything in Hiring, onboarding and exits

Every joiner gets a plan. Every leaver gets a clean, fast exit.

Hiring

Open roles and bring candidates through to an offer.

  • Job openings with pipelines, interviewers and a public careers page
  • Describe a role and Kili drafts the job opening for you to edit
  • Offer letters for candidates, generated from your templates
  • Accepted offers move straight into onboarding

Onboarding plans

A reusable checklist becomes a personal plan for each joiner.

  • Tasks grouped into before joining, day one, first week and first month
  • Each task goes to the joiner, their manager or HR, with a due date from the joining date
  • Upload tasks for signed offers and ID proof, marked done as soon as the file arrives
  • Buddies, notes, skips and overdue badges so nothing slips

Templates and tracking

Start from a standard 11-task plan and make it yours.

  • Build templates with tasks, owners, timing and upload requirements
  • See active onboardings, completed plans, open and overdue tasks
  • A list of every task waiting on HR
  • Plans complete automatically and move the joiner to probation

Resignations and approvals

A clear path from resignation to last working day.

  • Employees resign with a reason and a preferred last day, and can withdraw while pending
  • Manager approval, then HR confirms the last working day from the notice period
  • Resignation, termination, retirement and contract end
  • Notice notes for buyouts and waivers

Clearance and exit interviews

Every hand-back and sign-off in one checklist.

  • Assets, handover, access, final timesheet, exit interview and finance no-dues
  • Exit interviews with star ratings that only HR can see
  • Exits can’t complete while company assets are still with the person
  • Sign-in and API keys switched off when the exit completes

Full and final settlement

Worked out from payroll and leave, ready for approval.

  • Monthly gross taken from payroll
  • Unpaid salary days and leave encashment suggested from the last day and leave balance
  • Add bonuses or recoveries line by line
  • Relieving and experience letters generated and saved to the employee’s documents

AI in Hiring, onboarding and exits

AI prepares it. You approve it.

Changes to pay, people records and money are applied only after a person confirms them, and logged under their name.

Meet the AI agents

Onboarding coordinator

When an offer is accepted, the onboarding coordinator prepares the day-one plan, the document list and the IT request. You approve the plan before it goes out.

Exit coordinator

When a last day is set, the exit coordinator prepares the full and final settlement, the asset return list and the letters. Nothing is paid until a person approves it.

Joiner and leaver handovers

Each joiner or leaver opens one Help Desk case per team, with deadlines and one status view. For a leaver, it prepares final settlement drafts for HR to approve.

Built for everyone involved

HR teams

  • Every joiner and leaver on one screen
  • Settlements and letters in minutes
  • Fewer reminders, because owners see their own tasks

Managers

  • Your onboarding tasks arrive with the joiner’s name
  • Approve resignations and help with clearance
  • Never see a leaver’s exit interview

New joiners

  • A clear list of what to do before day one
  • Upload documents straight into the task
  • Know who your buddy is
Read more Full and final settlement checklist

Works with the rest of Peoplo.ai

Core HREmployees, org chart, documents and lettersExplore Payroll and compliancePayroll runs, statutory deductions and payslipsExplore Business operationsClaims, bills, expenses, IT assets and passwordsExplore

Questions

Frequently asked questions

Straight answers about Peoplo.ai for Indian companies.

Who does the tasks in an onboarding plan?

Each task is assigned by role: the new joiner, their manager, or HR. IT tasks go to HR to complete or pass on. Everyone sees only their own tasks, with due dates counted from the joining date.

How is the full and final settlement calculated?

Peoplo.ai takes the monthly gross from payroll and suggests unpaid salary days and leave encashment from the last working day and the encashable leave balance. HR can add bonuses or recoveries, then saves a draft and marks it settled.

Can a manager see the exit interview?

No. Exit interview answers go to HR only.

What happens to access when someone leaves?

Completing the exit turns off the person’s sign-in and any API keys, and their shared vault items can be reassigned by an admin. An exit can’t be completed while they still hold company assets.

Does Peoplo.ai help with the two-working-day settlement rule?

Yes. The settlement, asset returns and letters are prepared as soon as the last day is set, so HR can approve and pay quickly. See our guide to full and final settlement under the labour codes.

See Hiring, onboarding and exits with your own data

We’ll set it up with your policies in the demo.

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