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A relieving letter confirms that an employee’s resignation has been accepted and that they are released from their duties on their last working day, with handover done. It is issued on the last day, and the next employer usually asks for it. Copy the format below or download it as a Word file, free.
Reference to the resignation
The date the employee resigned.
Acceptance and the last working day
The date they are relieved of their duties.
Job title and team
The role they are relieved from.
Handover and company property
Confirmation that work is handed over and assets returned.
Full and final settlement
Whether it has been paid, or the date it will be.
Signature
From HR or a manager, with their title.
Replace each [highlighted placeholder] with your details, and print it on your letterhead.
[Company name]
[Company address]
[Date]
[Employee name]
Employee ID: [Employee ID]
Subject: Relieving letter
Dear [Employee first name],
This is with reference to your resignation dated [Resignation date]. Your resignation has been accepted, and you are relieved of your duties as [Job title] in the [Department] team at the close of business on [Last working day].
We confirm that you have handed over your responsibilities and returned all company property. Your full and final settlement [has been paid / will be paid by Settlement date], as per company policy.
Your obligation to keep company information confidential continues after you leave, as set out in your appointment letter.
We thank you for your contribution to [Company name] and wish you well.
Yours sincerely,
[Signatory name]
[Signatory title]
[Company name]
Free to use and adapt. No sign-up needed. General information, not legal advice: check the letter against your policies.
The same format filled in. The company, people and figures are made up.
Acme India Private Limited
12 MG Road, Bengaluru 560001
25 November 2026
Sara Khan
Employee ID: ACM-0142
Subject: Relieving letter
Dear Sara,
This is with reference to your resignation dated 26 October 2026. Your resignation has been accepted, and you are relieved of your duties as Senior Accountant in the Finance team at the close of business on 25 November 2026.
We confirm that you have handed over your responsibilities and returned all company property. Your full and final settlement will be paid by 27 November 2026, as per company policy.
Your obligation to keep company information confidential continues after you leave, as set out in your appointment letter.
We thank you for your contribution to Acme India Private Limited and wish you well.
Yours sincerely,
Meera Iyer
HR Manager
Acme India Private Limited
On the last working day, once handover is done and company property is back. The full and final settlement follows: under the Code on Wages, wages due must be paid within two working days of the exit.
Yes. Built-in templates cover offer, appointment, confirmation, relieving, experience and full and final settlement letters. HR fills any blanks, previews the letter and generates a PDF with the company letterhead, saved to the employee’s documents. When someone leaves, the exit coordinator agent drafts the relieving and experience letters with the full and final settlement, for a person to approve.
Questions
Short answers about the relieving letter.
A reference to the resignation date, acceptance of the resignation, the last working day, the job title, confirmation of handover and returned property, the status of the full and final settlement, and a signature from HR or a manager.
No. A relieving letter confirms the employee is released from their duties. An experience letter confirms the role and dates worked. Many companies issue both on the last day.
Yes. The download is a Word (.docx) file with the same text and placeholders as the format on this page. It is free and needs no sign-up.
Follow your appointment letter and policy. Many companies recover the shortfall as notice pay in the full and final settlement and still issue the relieving letter once handover is done.
On the last working day, once handover is done and company property is back. The full and final settlement follows: under the Code on Wages, wages due must be paid within two working days of the exit.