# Keka vs greytHR: HR and payroll compared (2026) | Peoplo.ai URL: https://peoplo.ai/in/en/compare/keka-vs-greythr/ > Keka vs greytHR for Indian companies: pricing, AI, statutory payroll, hiring and who each suits, from both firms' own pages, with sources and dates. People, companies and figures in product examples on this page are sample data, not customers. [Compare](https://peoplo.ai/in/en/compare/) Compare · India # Keka vs greytHR Keka fits best when you bill clients for project time and want timesheets, resourcing and invoicing in your HR system; greytHR when price is the deciding factor and you mainly need Indian payroll and leave. Both run Indian payroll. Below: prices, AI, payroll and hiring side by side, from each company's own pages, checked 22 October 2026. Our verdict Choose Keka if you bill clients for project time and want timesheets, resourcing and invoicing in your HR system, or if you prefer a large, long-established vendor with a big customer base in India. Choose greytHR if price is the deciding factor and you mainly need Indian payroll and leave, or if you want an assistant that carries out typed requests directly. If neither fits, Peoplo.ai is a third option: an agentic HRMS with published prices from ₹1,975 a month and hiring included. Peoplo.ai wrote this page and competes with both products. Everything about Keka and greytHR comes from their own public pages, listed in the sources, with the date we checked. Peoplo.ai is shown separately as a third option. At a glance ## Keka and greytHR side by side | | Keka | greytHR | | --- | --- | --- | | Best for | You bill clients for project time and want timesheets, resourcing and invoicing in your HR system. | Price is the deciding factor and you mainly need Indian payroll and leave. | | Pricing | Not published on the pricing page. Plans are quoted by sales, and a setup fee applies. | Published: Essential ₹2,495 a month and Growth ₹4,495 a month for up to 50 employees, then ₹45 or ₹85 per extra employee. Premium is quoted. 7-day free trial. | | AI | Keka AI answers questions with the record behind each number, drafts steps inside workflows, and flags payroll anomalies and attrition risk with a recommended action. | NAVOS, an "execution-first" assistant on all plans, takes actions such as granting leave, pulling reports and updating records, within the user’s permissions. | | Indian statutory payroll | TDS, PF, ESI and PT, across all states and union territories. | PF, ESI, PT, LWF and TDS across 28 states. | | Hiring | Sold as separate hiring plans (Pro and Advanced). | Recruit add-on at ₹2,500 per recruiter a month. | | Beyond HR | Expenses, plus a project services suite: timesheets, resource management, billing and invoicing. | Expense management as an add-on (₹35 per user a month on Essential and Growth). | | Outside India | Regional sites for the UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, the US and the Philippines. | Says it is present in 30+ countries. Statutory detail on its site is for India. | | Free trial | Not described on the pages we checked | 7 days | | Checked | 22 October 2026 | 22 October 2026 | "Not described" means we did not find it on the pages we checked, not that the product lacks it. Products and prices change, so check each site for the latest. AI ## How the AI in Keka and greytHR works Most HR products now say they have AI. The useful questions are what it does on its own, who approves the change and what is recorded. | | Keka | greytHR | | --- | --- | --- | | How the AI works | Keka AI, which its site describes as answering, collaborating inside workflows and anticipating issues. The pages we checked don’t describe named agents. | NAVOS, which greytHR calls an “execution-first” agentic AI assistant, included on all paid plans, plus an AI chatbot. | | Who makes the change | Says Keka AI completes everyday tasks and recommends actions. The pages we checked don’t say whether each change waits for confirmation. | NAVOS carries out typed requests, such as granting leave, pulling reports or updating records, within the user’s permissions. Its page doesn’t say whether it asks for confirmation first. | | Assistant | Answers questions across payroll, attendance, hiring and performance, citing the record behind each number. An AI Helpdesk is listed in the HR suite. | NAVOS takes requests in plain words. | | Record of what AI did | Cites the record behind every number. An audit trail of AI actions isn’t described on the pages we checked. | Not described on the pages we checked. | | Control | Not described on the pages we checked. | Not described on the pages we checked. | | Bring your own AI | Not described on the pages we checked. | Not described on the pages we checked. | ## Keka Keka describes itself as a "modern people platform for growing enterprises" chosen by 12,500+ companies. It sells HRMS and payroll plans (Foundation, Strength and Growth), plus separate hiring and project services (PSA) plans. What stands out A project services suite: timesheets, resource management, billing and invoicing. Keka AI shows the record behind each number and flags payroll anomalies and attrition risk with a recommended action. A large customer base in India, by its own account. Worth checking Prices are not published; plans are quoted and a setup fee applies. Named AI agents are not described on the pages we checked. From Keka's own pages, checked 22 October 2026. ## greytHR greytHR describes itself as "AI-first full suite HRMS and payroll software for Indian businesses", used by 33,000+ companies. Plans are Essential, Growth and Premium, with add-ons priced per user. What stands out Low published prices: Essential ₹2,495 and Growth ₹4,495 a month for up to 50 employees, then ₹45 or ₹85 per extra employee. NAVOS takes actions such as granting leave, pulling reports and updating records, within the user's permissions. PF, ESI, PT, LWF and TDS across 28 states. Worth checking Hiring and expenses are paid add-ons. Premium is quoted by sales. From greytHR's own pages, checked 22 October 2026. Payroll and AI, in detail ## How Keka and greytHR compare on payroll and AI From our payroll and AI rankings for India, which read each product's own pages with those questions in mind. ### Keka Payroll A large Indian HR and payroll platform, chosen by 12,500+ companies by its own account, with TDS, PF, ESI and PT across all states and union territories. TDS, PF, ESI and PT across all states and union territories. Keka AI shows the record behind each number and flags payroll anomalies with a recommended action. Timesheets, resourcing and invoicing in its project services plans. Prices are not published; plans are quoted and a setup fee applies. LWF is not listed on the pages we checked. AI Keka AI answers questions with the record behind each number, drafts steps inside workflows, and flags payroll anomalies and attrition risk with a recommended action. Answers across payroll, attendance, hiring and performance, citing the record behind each number. Flags payroll anomalies and attrition risk with a recommended action. An AI Helpdesk in the HR suite. Named agents are not described on the pages we checked. Prices are quoted by sales, and a setup fee applies. Approval and record: Cites the record behind each number; approval of changes not described ### greytHR Payroll A long-running Indian payroll and HR product, used by 33,000+ companies by its own account, with PF, ESI, PT, LWF and TDS across 28 states. Low published prices: Essential ₹2,495 and Growth ₹4,495 a month for up to 50 employees, then ₹45 or ₹85 per extra employee. PF, ESI, PT, LWF and TDS across 28 states. NAVOS, an assistant on all plans that takes actions such as pulling reports and updating records within the user's permissions. Hiring and expenses are paid add-ons. Premium is quoted by sales. AI NAVOS, which greytHR calls an "execution-first" agentic AI assistant, is on all paid plans and takes actions such as granting leave, pulling reports and updating records, within the user's permissions. NAVOS grants leave, pulls reports and updates records from typed requests. Included on all paid plans, not an add-on. Published prices from ₹2,495 a month for up to 50 employees, with a seven-day trial. Its page does not say whether NAVOS asks for confirmation before a change. Hiring and expenses are add-ons. Approval and record: Acts within the user's permissions; confirmation not described Weighing Keka and greytHR? Try Peoplo.ai free: AI agents prepare payroll checks, onboarding and exits, and you approve. From ₹79 per employee a month. [Start free trial](https://app.peoplo.ai/signup) Cost ## What Keka and greytHR cost at your team size | Employees | Keka | greytHR | Peoplo.ai | | --- | --- | --- | --- | | 25 | Quoted by sales | ₹2,495 | ₹1,975 | | 50 | Quoted by sales | ₹2,495 | ₹3,950 | | 100 | Quoted by sales | ₹4,745 | ₹7,900 | | 200 | Quoted by sales | ₹9,245 | ₹15,800 | greytHR Essential: ₹2,495 a month for up to 50 employees, then ₹45 per extra employee. Monthly, before GST. Plans include different features, so compare what is included, not only the price. Which to choose ## Keka or greytHR: who each one suits ### Choose Keka if You bill clients for project time and want timesheets, resourcing and invoicing in your HR system. You prefer a large, long-established vendor with a big customer base in India. ### Choose greytHR if Price is the deciding factor and you mainly need Indian payroll and leave. You want an assistant that carries out typed requests directly. ### Consider a third option if You want an agentic HRMS: AI agents that prepare payroll, onboarding and exits on their own, while changes to pay, tax, people records and money always wait for a person. You want to see the price before talking to sales. You also run claims, IT assets and passwords, and want them on the same employee record. You want AI agents that start the work when something happens, and a person to approve changes to pay, records and money. By team size ## Keka or greytHR at your size ### Under 50 employees Look for published prices, a free plan or trial, and PF, ESI and PT right from the first payroll. If you only need payroll, a payroll-only product can be enough; if you also hire and onboard, check those are included. greytHR is on our shortlist at this size; Keka is not. Shortlist: Peoplo.ai, factoHR, greytHR, RazorpayX Payroll, Asanify and sumHR. ### 50 to 250 employees Approvals, attendance and full and final settlement within two working days start to matter, along with PT and LWF in each state you employ people. Check which modules are add-ons. Both Keka and greytHR are on our shortlist at this size. Shortlist: Peoplo.ai, greytHR, Keka, HROne, Zimyo and Savvy HRMS. ### 250 to 1,000 employees Several states and entities, data migration and links to your accounting and attendance systems. Ask for a demo with your own salary structure. Peoplo.ai publishes prices up to 2,000 employees. Keka is on our shortlist at this size; greytHR is not. Shortlist: Peoplo.ai, Keka, Zimyo, ZingHR and Quikchex. ### 1,000+ employees Large shift-based workforces, many entities and an implementation partner. Ask each vendor for references in your sector and for the statutory coverage by state. Keka is on our shortlist at this size; greytHR is not. Shortlist: Darwinbox, ZingHR and Keka. Worked example ## One employee through Indian payroll What Keka, greytHR or any HR software in India should calculate for the same person. Ask both to show these numbers on your data. ### Provident Fund Basic ₹30,000 a month: PF wages are capped at the ₹25,000 ceiling in force from 17 September 2026, so the employee pays ₹3,000. The employer also pays ₹3,000: ₹2,083 to the pension scheme (EPS) and ₹918 to EPF. ### ESI Gross ₹50,000 is above the ₹21,000 ESI ceiling, so no ESI applies. At a gross of ₹18,000, the employee would pay ₹135 (0.75%) and the employer ₹585 (3.25%). ### Professional tax In Karnataka, ₹200 a month from a gross of ₹25,000, and ₹300 in February, capped at ₹2,500 a year. In Maharashtra the top slab is ₹200, with ₹300 in February. Delhi has none. ### Income tax (TDS) Under the new regime, the standard deduction is ₹75,000 and income up to ₹12 lakh pays no tax after the rebate. TDS each month depends on the regime the employee chose and the year so far. ### Gratuity at exit Last drawn basic ₹40,000 after 6 years: (₹40,000 × 15 ÷ 26) × 6 = ₹1,38,462, within the ₹20 lakh cap. ### In-hand before TDS Gross ₹50,000 less employee PF of ₹3,000 and Karnataka professional tax of ₹200 leaves ₹46,800 a month before income tax. The salary calculator works the same out for any CTC. ### Leave encashment at exit Last drawn basic ₹40,000 and 20 unused days: (₹40,000 ÷ 30) × 20 = ₹26,667, paid with the final settlement. The tax exemption for non-government employees is capped at ₹25 lakh across a working life. ### Full and final settlement Under the Code on Wages, wages due to someone who leaves, including leave encashment, must be paid within two working days of the last day. Gratuity, where it is due, follows the Code on Social Security and must be paid within 30 days of becoming payable. India checklist ## Indian rules to test in both **PF at the new ceiling** 12% from employee and employer on wages up to ₹25,000 a month since 17 September 2026 (₹15,000 before), with 8.33% of the employer share to EPS. **ESI crossings** ESI applies up to gross wages of ₹21,000 a month. Someone who crosses the line mid-period stays covered to the end of that contribution period. **Professional tax by state** Different slabs in every state, February top-ups in some, half-yearly in Tamil Nadu and none in Delhi. Check each state you employ people in. **LWF** Labour welfare fund contributions differ by state in amount and timing. Ask how the software sets them for each work location. **TDS under both regimes** Employees choose the old or new regime; the new regime has a ₹75,000 standard deduction and the rebate up to ₹12 lakh. **Gratuity** 15 days' last drawn basic for each year after five years of service (one year for fixed-term staff), worked out at 15 ÷ 26, up to ₹20 lakh. **Leave encashment at exit** Exempt up to ₹25 lakh across a working life for non-government employees, from 1 April 2023. **Settlement in two working days** The Code on Wages sets two working days from the last day for wages due to someone who leaves. Key terms ## The payroll terms in this comparison **CTC** Cost to company: everything the employer spends on a person in a year, including employer PF and gratuity, not only the salary paid out. **PF (EPF and EPS)** Provident Fund: 12% from the employee and 12% from the employer on wages up to the ₹25,000 ceiling, with part of the employer share going to the pension scheme (EPS). **ESI** Employees' State Insurance: health cover for employees earning up to ₹21,000 a month, paid 0.75% by the employee and 3.25% by the employer. **PT** Professional tax: a state tax deducted from salary, with different slabs in each state and none in some, such as Delhi. **LWF** Labour welfare fund: small contributions set by each state, with their own amounts and due dates. **TDS** Tax deducted at source from salary every month, under the old or new regime each employee chooses. **Gratuity** A payment at exit after five years' service (one year for fixed-term staff), worked out at 15 days' last drawn basic per year, due within 30 days. **Full and final settlement** The last payment to someone who leaves: final wages and leave encashment within two working days, less recoveries. Switching ## Moving between Keka and greytHR - 1 Pick the date Switch at the start of a month, ideally a quarter, so each TDS return and PF challan comes from one system. - 2 Export from the old system Employee master with PAN, UAN, ESI numbers and bank details, salary structures, this year's payroll and TDS, tax declarations and leave balances. - 3 Set up the new one Entities, work states for PT and LWF, PF and ESI codes, pay components and approval chains. - 4 Import and check Load employees and year-to-date figures, then compare a sample of payslips line by line. - 5 Run one month in parallel Process the same month in both systems and compare every payslip, PF, ESI, PT and TDS line before you go live. - 6 Go live and close the old account Lock payroll in the new system, keep the old registers for the year, and delete stray copies of the export. In the demo ## Eight things to ask both - 1 Run one month of our payroll in Keka and in greytHR, and show PF, ESI, PT, LWF and TDS for the same three people. - 2 Show how the PF increase at the new ₹25,000 wage ceiling appears on this month's payslips. - 3 Settle a leaver: final wages and leave encashment within two working days, and gratuity within 30 days. - 4 Take a new joiner from accepted offer to day one, with PAN, Aadhaar and UAN. - 5 Show what the AI does without being asked, and who has to approve each change. - 6 Open the record of who changed a salary, and when. - 7 Give us a written price for our headcount for three years, with every add-on and the setup fee. - 8 Export all our employee data, as we would if we left. A third option ## Where Peoplo.ai is different from both Peoplo.ai is our product, so read this section as ours. It is an agentic HRMS: AI agents start work when something happens, prepare it, and wait for a person on changes to pay, tax, people records and money. **How the AI works** An agentic system: agents with one job each, set off by events such as month-end payroll, an accepted offer or a resignation. **Who makes the change** Agents prepare the work. A person approves changes to pay, people records and money before they are applied. **Assistant** Kili answers questions from company records and proposes changes as cards you confirm or cancel. **Record of what AI did** Important changes are written to an audit log: who did what, and when. **Control** Admins switch each agent on or off. Peoplo.ai works as a normal HRMS without them. **Bring your own AI** Connect Claude Desktop, Claude Code or ChatGPT over MCP with a personal API key and the same permissions. Payroll anomaly check Onboarding coordinator Exit coordinator Receipt reader Policy assistant Weekly brief Price: ₹79 per employee a month before GST, for at least 25 employees, with hiring, onboarding and exits included. See [Keka vs Peoplo.ai](https://peoplo.ai/in/en/compare/peoplo-vs-keka/) and [greytHR vs Peoplo.ai](https://peoplo.ai/in/en/compare/peoplo-vs-greythr/) for the detail. A third option ## Still deciding? Try Peoplo.ai free, with your own payroll. AI agents check every payroll run, prepare onboarding and full and final settlements, and wait for your approval on pay and money. Designed to support PF, ESI, PT, LWF and TDS. ₹79 per employee a month before GST, for at least 25 employees, with hiring included. [Start free trial](https://app.peoplo.ai/signup) [Request a demo](https://peoplo.ai/contact/) ## More comparisons - [Keka vs Darwinbox](https://peoplo.ai/in/en/compare/keka-vs-darwinbox/) - [Keka vs Zoho People](https://peoplo.ai/in/en/compare/keka-vs-zoho-people/) - [HROne vs Keka](https://peoplo.ai/in/en/compare/hrone-vs-keka/) - [Best HR software in India](https://peoplo.ai/in/en/best-hr-software-india/) - [Best payroll software in India](https://peoplo.ai/in/en/best-payroll-software-india/) Sources · checked 22 October 2026 - [Keka pricing page](https://www.keka.com/pricing) - [Keka home page](https://www.keka.com/) - [greytHR pricing page](https://www.greythr.com/pricing/) - [greytHR home page](https://www.greythr.com/) - [EPFO wage ceiling FAQs (S.O. 5109(E))](https://www.staffnews.in/wp-content/uploads/2026/10/EPFO_Wage_Ceiling_FAQs.pdf) - [ESIC: coverage and the wage ceiling](https://www.esic.gov.in/coverage) - [ESIC: ESI (Central) Rules, 1950, rule 50 (wages above the ceiling during a contribution period)](https://esic.gov.in/attachments/actfile/35df0691b900c1d011c6ceb7913eb1d6.pdf) - [Income Tax Department: Finance Bill 2026 memorandum (rates unchanged for tax year 2026-27)](https://www.incometaxindia.gov.in/documents/81799/11848482/memo-2026.pdf) - [India Code: Code on Social Security, 2020 (gratuity, section 53)](https://www.indiacode.nic.in/bitstream/123456789/16823/1/aA2020-36.pdf) - [Income Tax Department: Notification 31/2023, ₹25 lakh limit for leave encashment](https://wm.incometaxindia.gov.in/web/guest/w/notification-no.-31/2023-f.-no.-200/3/2023-ita-i-/-so-2276-e-) - [The Code on Wages, 2019, section 17(2): Gazette of India, 8 August 2019](https://egazette.gov.in/WriteReadData/2019/210356.pdf) Questions ## Frequently asked questions Straight answers on Keka and greytHR for Indian companies. ### Is Keka or greytHR better? It depends on what you need. Choose Keka if you bill clients for project time and want timesheets, resourcing and invoicing in your HR system, or if you prefer a large, long-established vendor with a big customer base in India. Choose greytHR if price is the deciding factor and you mainly need Indian payroll and leave, or if you want an assistant that carries out typed requests directly. If neither fits, Peoplo.ai is a third option: an agentic HRMS with published prices from ₹1,975 a month and hiring included. ### Which is cheaper, Keka or greytHR? Keka (checked 22 October 2026): Not published on the pricing page. Plans are quoted by sales, and a setup fee applies. greytHR (checked 22 October 2026): Published: Essential ₹2,495 a month and Growth ₹4,495 a month for up to 50 employees, then ₹45 or ₹85 per extra employee. Premium is quoted. 7-day free trial. Peoplo.ai publishes ₹79 per employee a month before GST, for at least 25 employees. ### Does Keka or greytHR have AI agents? Keka: Keka AI, which its site describes as answering, collaborating inside workflows and anticipating issues. The pages we checked don’t describe named agents. greytHR: NAVOS, which greytHR calls an “execution-first” agentic AI assistant, included on all paid plans, plus an AI chatbot. ### Who makes the change when the AI acts in Keka and greytHR? Keka: Says Keka AI completes everyday tasks and recommends actions. The pages we checked don’t say whether each change waits for confirmation. greytHR: NAVOS carries out typed requests, such as granting leave, pulling reports or updating records, within the user’s permissions. Its page doesn’t say whether it asks for confirmation first. ### How do Keka and greytHR handle Indian statutory payroll? Keka: TDS, PF, ESI and PT, across all states and union territories. greytHR: PF, ESI, PT, LWF and TDS across 28 states. ### Do Keka and greytHR include hiring? Keka: Sold as separate hiring plans (Pro and Advanced). greytHR: Recruit add-on at ₹2,500 per recruiter a month. Peoplo.ai includes hiring, onboarding and exits in the plan. ### Do Keka and greytHR work outside India? Keka: Regional sites for the UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, the US and the Philippines. greytHR: Says it is present in 30+ countries. Statutory detail on its site is for India. ### Do Keka and greytHR have a free trial? Keka: Not described on the pages we checked. greytHR: 7 days. Peoplo.ai has a free trial. ### Who should choose Keka? Keka fits if you bill clients for project time and want timesheets, resourcing and invoicing in your HR system, or if you prefer a large, long-established vendor with a big customer base in India. ### Who should choose greytHR? greytHR fits if price is the deciding factor and you mainly need Indian payroll and leave, or if you want an assistant that carries out typed requests directly. ### What should I check before choosing Keka? Prices are not published; plans are quoted and a setup fee applies. Named AI agents are not described on the pages we checked. From Keka's own pages, checked 22 October 2026. ### What should I check before choosing greytHR? Hiring and expenses are paid add-ons. Premium is quoted by sales. From greytHR's own pages, checked 22 October 2026. ### Can I move from Keka to greytHR, or the other way? Yes. Export employee records, salary structures, this year's payroll and TDS, declarations and leave balances, set up the new system, run one month in parallel and switch at the start of a month. ### Is there an alternative to both Keka and greytHR? Peoplo.ai, which wrote this page, is an agentic HRMS: AI agents prepare payroll checks, onboarding, exits and claims, and changes to pay, tax, people records and money always wait for a person. Plans are published: ₹79 per employee a month before GST, for at least 25 employees. Our Keka alternatives and greytHR alternatives pages list other options too. ### Which has AI checks on the payroll run, Keka or greytHR? Keka: Keka AI flags payroll anomalies. greytHR: NAVOS, an "execution-first" assistant on all plans. Peoplo.ai: a payroll check agent before every run, which compares each payslip with last month and leaves locking the run to a person. ### Who approves what the AI does in Keka and greytHR? Keka: Cites the record behind each number; approval of changes not described. greytHR: Acts within the user's permissions; confirmation not described. In Peoplo.ai, changes to pay, tax, people records and money always wait for a person. ### Does Keka or greytHR publish its prices? Keka (checked 22 October 2026): Quoted by sales; a setup fee applies. greytHR (checked 22 October 2026): Essential ₹2,495 or Growth ₹4,495 a month for up to 50 employees. ### Which is better for a small business, Keka or greytHR? Under 50 employees, published prices and a quick start matter most. Keka: Quoted by sales; a setup fee applies. greytHR: Essential ₹2,495 or Growth ₹4,495 a month for up to 50 employees. Our small business guide also covers free plans from Zoho Payroll (up to 10 employees) and factoHR (up to 20). ### Which suits a large enterprise, Keka or greytHR? Keka is described as best for: you bill clients for project time and want timesheets, resourcing and invoicing in your HR system. greytHR: price is the deciding factor and you mainly need Indian payroll and leave. Large groups should ask both for references at their size and a rollout plan. ### What do Keka and greytHR cover beyond HR and payroll? Keka: Expenses, plus a project services suite: timesheets, resource management, billing and invoicing. greytHR: Expense management as an add-on (₹35 per user a month on Essential and Growth). Peoplo.ai puts claims and bills, company expenses, IT assets and a shared password vault on the same employee record. ### Which suits a company that bills clients for project time? Keka sells a project services suite with timesheets, resource management, billing and invoicing alongside its HR and payroll plans, which is a real reason to choose it. If you need project billing, ask greytHR to show timesheets and invoicing in the demo. ### How did you compare them? We read each company's own public pages, listed in the sources, and recorded what each says about pricing, AI, payroll, hiring and countries, with the date checked. We did not test either product. Where a page does not describe something, we say so rather than calling it missing. Peoplo.ai wrote this page and is a competitor of both.