# Expense claims, IT assets and password vault | Peoplo.ai URL: https://peoplo.ai/ae/en/platform/business-operations/ > Multi-currency expense claims, vendor bills, company spend with bank sync and AI categorisation, budgets, IT asset tracking and a shared password vault. People, companies and figures in product examples on this page are sample data, not customers. [Platform](https://peoplo.ai/ae/en/features/) Business operations # The operations work that sits next to HR, in one place Claims, vendor bills, company spend, laptops and shared passwords all belong to people. Peoplo.ai keeps them on the same record, so joiners get set up and leavers hand everything back. [Request a demo](https://peoplo.ai/contact/) [See pricing](https://peoplo.ai/ae/en/pricing/) Claims and bills ## Claims in any currency, paid the right way Employees add expenses with receipts, managers approve, finance does the final check, and claims are paid separately or with salary. USD, INR, EUR, AED, GBP and more Category rules and limits Vendor bills with part payments Company expenses ## Spend, budgets and runway in one ledger Bank transactions sync every hour, rules and AI categorise them, and budgets show what’s on track. AI categorisation with a confidence level you set Budgets by category and department Founder loans and a year-end pack IT assets and password vault ## Every laptop and login, accounted for Assign equipment that people confirm on receipt, track warranties, and share passwords by person, department or role with an access log. Exits blocked until assets are back Warranty reminders 30 days ahead Secrets hide after 30 seconds Everything in Business operations ## HR, finance and IT working from the same employee record. ### Expense claims Get paid back for work spend in any currency. Claims with several expenses, categories and receipts USD, INR, EUR, AED, GBP and more, at the month’s rate plus a buffer in the employee’s favour Manager approval, then a finance check that can approve a lower amount with a note Category rules for receipts and limits, with over-limit warnings for approvers ### Vendor bills Track what the company owes and pays. Bills with vendor, invoice number, lines, tax and attachment Approval before payment Partial payments and part-paid tracking Vendors with currency and tax ID ### Company expenses A spending ledger with budgets and runway. Bank sync every hour with a read-only connection, plus manual expenses Rules and AI categorisation that learns from your decisions Monthly budgets by category and department, with burn and runway Founder loans and a year-end pack for your accountant ### Exchange rates One rate per currency per month, used everywhere. Fetched automatically each month, never overwriting a rate you entered Official rate for accounting, buffered rate when paying people Every record keeps a snapshot of the rate it used Quick converter for any month ### IT assets Every laptop, phone and licence, from purchase to retirement. Assets with tags, serial numbers, cost, warranty and invoice Assign to people, who confirm receipt in the app Returns, repairs, lost and retired, with reasons Warranty reminders 30 days ahead, and exits blocked until assets are back ### Password vault Shared logins and API keys, kept safe. Logins, API keys and secure notes, encrypted, in folders Share with a person, a department or a role, with view, edit or manage rights Secrets hide again after 30 seconds, and every reveal and copy is logged Rotation reminders, and a leaver’s items handed to a new owner AI in Business operations ## AI prepares it. You approve it. Changes to pay, people records and money are applied only after a person confirms them, and logged under their name. [Meet the AI agents](https://peoplo.ai/ae/en/ai-agents/) ### Receipt reader When a claim or bill comes in, the receipt reader reads the merchant, amount and category from the receipt. You approve the claim. ### AI expense categorisation Categorise company spend with AI above a confidence level you choose. Below it, transactions wait for review, and your decisions teach it. Built for everyone involved ### Finance - Claims, bills and spend in one ledger - Budgets, burn and runway - Year-end pack without spreadsheets ### IT and admins - Who has which laptop, always - Warranty alerts before they lapse - Shared passwords that leave with nobody ### Employees - Claim in your own currency - Get paid with salary or separately - Confirm the equipment you receive ## Works with the rest of Peoplo.ai [Payroll and compliance Payroll runs, statutory deductions and payslips Explore](https://peoplo.ai/ae/en/platform/payroll/) [Hiring, onboarding and exits Offer to day one, notice to final settlement Explore](https://peoplo.ai/ae/en/platform/onboarding-exits/) [Core HR Employees, org chart, documents and letters Explore](https://peoplo.ai/ae/en/platform/core-hr/) Questions ## Frequently asked questions Straight answers about Peoplo.ai for UAE companies. ### Can employees claim expenses in other currencies? Yes. Each expense can be in USD, INR, EUR, AED, GBP or another supported currency. It is converted at that month’s rate plus a small buffer in the employee’s favour, 1% by default. ### Can claims be paid with salary? Yes. HR can add an approved claim to the next payroll. It is converted to the payroll currency and marked paid when the payroll run is locked. ### Can HR see the passwords in the vault? No. Only the owner and the people they share an item with can reveal it. Admins can only hand a leaver’s items to a new owner, and Kili has no access to the vault. ### What happens to a laptop when someone leaves? Their exit can’t be completed until the asset is returned or marked lost or retired. Returns record the date and condition, and items can go for repair. ### Is the cap table available? Yes. Peoplo.ai keeps your cap table with ESOP and RSU plans, grants and vesting, and applies leaver rules. Employees see their own equity in My equity. ## See Business operations with your own data We’ll set it up with your policies in the demo. [Request a demo](https://peoplo.ai/contact/) [Start free trial](https://app.peoplo.ai/signup)